You’re the kind of person who notices when a number looks off before anyone else does. You like clean records, organized systems, and seeing everything fall into place.

You’re comfortable working independently. Give you a clear process, a deadline, and the right tools, and you can take it from there. When something unfamiliar comes up, you’re willing to do some research and ask questions when needed.

You take pride in being dependable. You follow through. You double-check. You care about accuracy because you know details matter, especially when someone’s business depends on them.

If that sounds like you, keep reading!

A Little About Us

Gearhart Bookkeeping LLC specializes in helping pet business owners better understand their finances and make confident business decisions.

We work with groomers, boarding and daycare facilities, dog trainers, veterinarians, and pet retailers, providing monthly bookkeeping, cleanups, financial reporting, and advisory support.

Our team values accurate work, friendly communication, taking ownership, and always finding ways to improve.

Role Snapshot

Hours: 10–15 hours per week, with the opportunity for additional hours as our team grows.
Clients: Support monthly bookkeeping and cleanup projects for multiple clients, with assignments based on hours and experience
Meetings: Internal team meetings only. No client meetings required.
Tools: QuickBooks Online, Double, RightTool Pro, Monday.com, Notion, Slack, Ping, Gusto, Google Workspace, and 1Password
Employment: Part-time, W-2 employee
Pay: $18–$22 per hour, based on experience

What You'll Be Doing

Monthly bookkeeping, including transaction categorization, bank and credit card reconciliations, and month-end close
Assist with bookkeeping cleanups, including correcting errors, researching discrepancies, and bringing historical records up to date
Prepare and post payroll and POS journal entries
Review and categorize receipts, invoices, and bills
Identify and troubleshoot duplicate transactions, miscategorization, and unusual activity
Double-check your own work for accuracy before submitting it for review
Request missing information from clients and follow up as needed
Keep client records, task statuses, and internal notes organized and updated
Communicate progress, questions, and delays with the team
Follow established processes and help document improvements when needed

What We're Looking For

You don't need to know everything, but you should have a solid bookkeeping foundation, enjoy solving problems, and be excited to keep learning.

Must-Haves:

At least 1 year of bookkeeping experience
Experience with QuickBooks Online
Strong attention to detail and pride in accurate work
Ability to manage tasks and deadlines independently
Willingness to research problems and find solutions
Friendly, clear, and professional communication skills
Open to feedback and comfortable asking questions
Ability to follow established processes while using good judgment
Must reside in the United States
Reliable internet connection and computer with webcam
Some availability between 8 AM and 4 PM Arizona time is required

Nice-to-Haves:

Experience with bookkeeping cleanups
Experience with payroll or POS journal entries
Experience with task management software
Experience in a multi-client environment
Dual-monitor setup

Perks & Benefits

Flexible schedule
Fully remote work
Consistent part-time hours
Supportive team and established processes
401(k) retirement plan (subject to eligibility)
Opportunities to learn and grow professionally

Opportunities for Growth

We're looking for someone who wants to grow with us!

Our goal is to help the right person develop the skills and confidence to move into a Lead Bookkeeper role.

As you gain experience, there will be opportunities to take on new responsibilities and continue growing your career with us.

Ready to Join Us?

If you're organized, dependable, and someone who genuinely enjoys getting the details right, we'd love to hear from you!

We're looking for our next amazing team member to start as soon as possible, and we can't wait to meet you!

We'll likely receive a lot of applications, and while we'd love to respond to everyone personally, we simply won't be able to.

So... MAKE YOUR APPLICATION STAND OUT!

To apply, please complete our online application.

Gearhart Bookkeeping

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